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Leave Application Samples for Office, School, University, and College | Leave Applications Templates and Examples Word Files Download

Leave application is written and submitted by a person to their affiliated organization in order to get a partial, or full-day off; due to any certain reason specified in the letter.

Leave application format for all kinds of reasons and organizations, (college, school, or office) can be found here. Students of schools and colleges draft leave applications for taking leave from their schools. Likewise, employees working in offices need to leave applications too for getting full or partial days off from the office. 

In order to take a leave, you need a leave application that is addressed to the concerned party and which mentions the reason for taking the leave in a clear manner. It is quite important and professional to submit an application before taking leave as it leaves a nice impression of yours on your authorities and enables them to coordinate work matters beforehand. The reasons for getting a leave can be too many, you may simply want to spend time with friends and family or you may not be in good health and the doctor may have asked you to take some rest for a couple of days. No matter what the reason, it is always good to submit an application beforehand. 

Students are required to do the same. It creates a sense of responsibility in them. The teachers will know about the reason for the absence of the student and it will save them from worrying about kids. 

So, in this article, we have put together formats for all kinds of leave applications that you can use for schools, colleges, and offices. Read on to learn all about it. 

Types of Leave Applications:

The leave application can be written for:

    • Attending a marriage
    • Visiting a relative who may be residing out of town
    • Taking care of one’s health
    • Attending the funeral of a loved one

Based on that there may be the following kinds of leave applications:

    • Leave application for taking half-day
    • Leave application for the boss
    • Leave application due to having fever
    • Maternity leave
    • Leave application for sickness
    • College leave application
    • Office leave application
    • Casual leave
    • Leave for attending a marriage ceremony

Tips on Writing an Effective Leave Application Letter:

    • The leave application should be written in a polite and humble way that should sound genuine to the concerned party.
    • The purpose of taking the leave should be mentioned clearly.
    • Keep the application precise and short.
    • Refrain from making grammatical errors and/or punctuation mistakes.
    • Mention yours and the concerned party’s relationship in the application.

How to Write a Leave Application?

Your leave application should have the following things:

    • Salutation
    • Subject/purpose of writing the application
    • Reason for taking the leave
    • The number of days that you want to take the leave. Also, mention the dates.
    • Proposal for the work plan i.e. describes how do you think work matters can be handled in your absence.
    • Your contact information 
    • Signature.

These days, a number of firms have devised digital online portals where the employees can apply for leave. If you take the leave without informing your supervisors, you will come off as an unprofessional employee and the authorities may hesitate the next time you want to take a leave. Writing a leave application is not all that hard especially when we have devised a lot of samples for you. You can use these samples by amending them as per your needs.  

Most important points to add to your leave application

    • Greet the addressed party
    • Add a subject line
    • Mention the reason for leave
    • Mention the number of days for which you want off.
    • Mention your work compensation plan
    • Mention your contact information and your name
    • Finish the application with your signature

Format for an Annual Leave Application

To,
Concerned Person,
Designation here,
Address here,
Date.

From,
Name of Sender,
Designation here,
Address here.

Subject: leave application for annual leave

Dear Sir/Madam,

With all due respect, I am writing this to ask for annual leave. As you may know that there are still a few days left in my annual leave allowance.  I, with your permission, would like to use all of them.

I am planning on going on a vacation with my wife and kids for 20 days. Kindly grant me leave from (start date) to (end-date).

I have delegated my work responsibilities to Mark Geller for the time that I will be absent. He is my project partner. I have finished most of my part of the work and any work that is still left will be carried out by him.

You can always contact me on my number or email if you need me. I will resume my work on (date).

Thanks for taking the time out and for your consideration.

Yours truly,
(Your name).

Leave Application for Office due to Sickness/an application for three, five, or ten days leave/ asking for Leave.

To,
Concerned Person,
Designation here,
Address here,
Date.

From,
Name of Sender,
Designation here,
Address here.

Subject: Sick Leave Application

Dear Mr/Mrs.

Most respectfully, I am writing this to state that I have caught a viral infection and now I am suffering from high fever since last night. I may not be able to attend the office for (number of days). My physician has advised me to stay at home, take some rest, and then resume work. For proof, I am enclosing the doctor’s report with this application. 

Kindly grant me a leave of absence from (date) to (date). You can always call me on my number or contact me through email. For matters of utmost importance, I have talked to (name of the colleague) and he will take care of those matters so that no deadlines are missed.

I hope that you will show your consideration in this matter.

Thanking You.

Yours Sincerely,
(your name).

Leave Application from Parents on behalf of the Child/Medical Leave Application:

To,
Concerned Person,
Designation here,
Address here,
Date.

From,
Name of Sender,
Designation here,
Address here.

Subject: Leave application from parents

Dear Sir/Madam

With due respect, I am stating that my child (name) is a student in your school in class (name of the class). Due to health concerns, he has been admitted to the hospital and will remain under observation for at least two days. We are taking care of him in the hospital and just wanted to inform you that we are not in a position of sending him to school.

Hence, I, very respectfully, ask you to please grant my child leave of absence from school from (start date) to (end-date). I am assuring you that once recovered, he will attend the classes regularly. I am also enclosing the doctor’s report for you to view.

Thanking you,

Yours sincerely,

(Parent’s name),
(Parent’s signature).

Sick Leave or Medical Leave Application:

Students when taking off from school should inform the authorities beforehand to avoid any obstacle that may arise afterward due to their absence. The application should be written by themselves or their parents. If you are drafting the application yourself, you can use the following sample:

To,
Concerned Person,
Designation here,
Address here,
Date.

From,
Name of Sender,
Designation here,
Address here.

Subject: Sick Leave Request Letter Format

Dear Sir/Madam,

I am stating this with all due respect that I am unable to attend school since I am suffering from fever since last night. Kindly grant me a leave of absence for (number of days) so that I can recover from this illness.

Please grant me leave from (date) to (date). I will be highly obliged.

Thanking you,

Yours sincerely, XYZ,
(Your class and section),
(Your Roll No.).

Leave for Attending a Family Member or Friend’s Marriage:

To,
Concerned Person,
Designation here,
Address here,
Date.

From,
Name of Sender,
Designation here,
Address here.

Subject: Leave application for attending a marriage event

Dear Sir/Madam,

This is to state that my best friend’s wedding is taking place on the (date). He has insisted that I should be there as his best man. The wedding is being held on the outskirts of Edinburgh and therefore I need to be there for at least (number of days) to attend the wedding festivities.

This entire journey will take (number of days). Kindly grant me leave from (start date) to (end-date). I will be waiting for your approval as I need to book my train tickets as well.

Thank you for your consideration.

Yours Sincerely,
XYZ.

How to write a One day Leave of Absence from School?

A student may sometimes have some piece of work to do because of which he/she may not be able to attend school. In that case, he or she should follow the following format;

To,
Concerned Person,
Designation here,
Address here,
Date.

From,
Name of Sender,
Designation here,
Address here.

Subject: Leave application for absence from school

Subject: Leave Application for a day.

Dear Sir/Madam,

With respect, I am stating that I am a student in your school of class (state the class name). I have to visit my grandmother who lives just outside of town. Therefore, I will not be attending school tomorrow. Please, grant me leave for a day. I shall be truly grateful.

Thanking You,

Yours Sincerely,
(State Your Name),
(State your roll no.).

Leave application for going out of town:

Sometimes, you can have to go out of the station to attend a family function or to visit an ailing relative. In that case, you should write an application addressing your class teacher or school’s headmaster informing them about your upcoming absence. You can follow the following pattern of application for that:

To,
Concerned Person,
Designation here,
Address here,
Date.

From,
Name of Sender,
Designation here,
Address here.

Subject: Leave application for going out of town

Dear Sir/Madam,

I state this with the utmost respect that I am a student in your school of class XYZ. I have to attend the wedding ceremony of my cousin which is taking place in Coventry along with my family. Therefore, I will not be able to come to school from (start date) to (end-date).

Kindly grant me a leave for (number of days). Upon returning, I will complete all my pending work with the help of my teachers and class fellows. I shall be highly obliged to you for this favor.

Thanking you,

Yours obediently,
(Name),
(Your Class and Section),
(Your Roll No.).

Leave Application to the Headmaster from a Teacher:

Even if you are a teacher, you can be required to take days off from your work, be it for taking care of some work at home or to visit a relative who resides out of town. Whatever the reason, you have to give in a formal application first. The application format for a leave application by a teacher to the principal is as follows:

To,
Concerned Person,
Designation here,
Address here,
Date.

From,
Name of Sender,
Designation here,
Address here.

Subject: Leave application from teacher to the headmaster 

Dear Sir/Madam,

I am here to notify you that my parents are really old and they fall ill very frequently. As their only child, I take care of them as best as it is possible for me. I have to take them to our family physician for their routine checkup. Therefore, I, very humbly ask you to let me take the day off for (mention the date).

I will be eternally grateful for your kind consideration.

Yours sincerely,
(Your Name),
(Your Designation).

Email Format for a Leave Application:

The world is now tech-driven. People are now relying more and more on technology. They use emails in offices and workplaces to convey everyday information which is a speedy and inexpensive way to do so. Though, in some schools, the authorities still prefer the classic way of handing in a hand-written application. If your school does allow the email method of writing a leave application, you can follow the format given below:

To,
Concerned Person,
Designation here,
Address here,
Date.

From,
Name of Sender,
Designation here,
Address here.

Subject: Leave Application Email Format Sample

Dear Sir/Madam,

This is being stated with all due respect that my son (name of the student), studying in (class and section) of your school will not be able to attend the school for (number of days) since his grandfather is really sick and he is staying at the hospital with us. No one is at our home to look after him and send him to school.

Please be kind enough to grant him an absence leave from school from (date) to (date). I am assuring you that he will be coming to school regularly after the aforementioned date.

Thanking you,

Yours Sincerely,
(Name of the parent),
(Name of the child, his/her grade, and section).


Addressing some FAQs on Leave Applications:

#1 What is a Leave Application?

A leave application is a formal letter written to the concerned authority whereby you ask them to give you a leave for some days from office or school. You can ask for a leave for a number of reasons like, for attending a marriage, to see a dying relative, for taking care of your health, or to take care of an urgent piece of work.

#2 What are some things that one should absolutely mention in a leave application?

There are some points that are absolutely necessary to mention while drafting a leave application:

    • Address and designation of the person being addressed
    • The subject of the application
    • Reason for the leave
    • The period for which you want to take the leave
    • Your contact details

#3 What things to add in a leave application for office?

    • The date of the application should be mentioned clearly
    • The addressing party should be addressed with respect like with Dear Sir/Madam
    • Specify the reason for which you are writing the letter
    • Mention the days for which you want the leave along with the dates
    • Your name and the employee ID should be mentioned as well.
    • Your contact details.

#4 What can be the reasons for asking for casual leave?

    • You have to take care of some sick family member at home
    • You have to get urgent work done
    • Your family members are going abroad
    • You have some of your own personal reasons

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The articles, cosmetic tutorials, and beauty tips on SheBegan magazine are contributed by experienced fashion professionals, beauty & cosmetics experts. The team of our beauty and cosmetics professionals tests the products and then share the outcomes with proper citations and then after passing all the research & editorial checks; the content is sent live making sure there exists No Conflict of Interest. You can read about our authors, volunteers, team members and editorial board with our content review, product testing, tutorial guidance process here.

Yousaf Saeed

Yousaf holds a PhD in Engineering and he is 3 times winner of a fully-funded scholarship. It is his passion to write on education-related topics. He is a popular educationist, scholarship mentor, and well-known personality on social media. His passion is to write on academic research, educational tutorials and opportunities that students can benefit from.

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